Privacy Policy

📘 Privacy Policy

(For Tamil Nadu School Management System)**

Last Updated: {{Date}}

This Privacy Policy describes how  NBSchool  (“we”, “our”, or “us”) collects, uses, stores, and protects the personal information of students, parents, teachers, and staff who use our school management platform. We are committed to ensuring data privacy and complying with applicable laws and educational guidelines in Tamil Nadu, India.

1. Information We Collect

We collect information necessary for school operations, including:

1.1 Student Information

  • Name, date of birth, gender

  • Admission details

  • Academic records

  • Attendance data

  • Fees and payment details

  • Parent/guardian information

  • Documents (TC, ID proof, certificates)if uploaded

1.2 Parent/Guardian Information

  • Name

  • Contact number

  • Email address

  • Address

  • Relationship to student

1.3 Teacher & Staff Information

  • Name, designation

  • Contact details

  • Attendance & leave data

  • Salary details

  • Employment documents

1.4 System Usage Information

  • Login activity

  • Device & browser information

  • IP address

  • App usage analytics

2. How We Use the Information

We use the collected data to:

  • Manage admissions and student records

  • Communicate with parents and staff

  • Generate academic reports and certificates

  • Automate timetable, attendance, fees, exams, etc.

  • Maintain school administration operations

  • Provide technical support & improve system performance

  • Ensure safety and compliance with Tamil Nadu educational guidelines

We do not use personal data for marketing without explicit consent.

3. Data Storage & Security

We implement strong security measures to protect your data:

  • SSL encryption

  • Secure servers with controlled access

  • Regular backups

  • Role-based access control

  • Encrypted data transmission

Only authorised school administrators and staff can access necessary information.

4. Data Sharing

We do not sell or share personal data with third parties except:

  • When required by law

  • When requested by educational authorities

  • When integrating with authorised services (SMS, payment gateways, etc.)

All third-party integrations follow strict confidentiality agreements.

5. Student & Parent Rights

Parents/guardians and students have the right to:

  • Access their personal data

  • Request corrections

  • Request deletion (if not required by law)

  • Restrict or withdraw certain permissions

  • Obtain data-related clarifications at any time

6. Data Retention

We retain information:

  • As long as the student/staff is active in the institution

  • As required by educational norms or legal compliance

  • Backups are kept for a reasonable period for safety

7. Cookies & Tracking (For Web Version)

The web application may use cookies to:

  • Improve login experience

  • Improve performance

  • Remember user preferences

Users may disable cookies via their browser settings.

8. Children's Privacy

We handle children’s data responsibly and in accordance with Indian child data protection guidelines.
Data is collected only through the school administration with proper consent.

9. Changes to This Policy

We may update this Privacy Policy to comply with new laws or improve transparency.
Changes will be communicated to schools and users.

10. Contact Information

If you have questions or concerns about data privacy, please contact:

📧 nbschoolss@gmail.com
📞 +919019912392
🏢 Avadi, Chennai - 600071.